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Parent Partnership Constitution

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This is the constitution for Craigiebarns Primary School parent council known as Craigiebarns Parent Partnership,


1. Aims

The aims of the Parent Council are:


  1. To promote partnership and co-operation between the school, its pupils, parents* and local community.


  1. To develop and engage in activities which support the education and welfare of the pupils.


  1. To identify and represent the views of parents* on the education provided by the school and other matters affecting the education and welfare of the pupils.


  1. To raise funds to benefit the pupils of the school.



2. Membership.


  1. The membership will be a minimum of three parents* of children attending the school and nursery, preferably from different years. Annually, there is an opportunity for parents to become members.


  1. The duration of office within the Parent Council will be two years, after which new parents* will be elected. Parents may serve on the council while they have a child at the school.


  1. The Parent Council may form sub-groups with parents*, to contribute to its aims. Each sub-group shall report to the Parent Council at each meeting.


  1. The Council may co-opt parents,* members of staff and members of the local community, for a set period, to assist with carrying out its functions. The number of parents must always be greater than the co-opted members.


  1. Up to four staff members will be invited to attend meetings to represent the Nursery, Infant School, Upper School and Enhanced Provision.


  1. The Head Teacher and/or Deputy Head Teacher will attend meetings in an advisory capacity.


  1. The Parent Council is accountable to the parents* of Craigiebarns Primary School children and will make a formal report for them at least once each year on its activities and informal reports throughout the year.


*The definition of a parent, as defined in term of the Education (Scotland) Act 1980, includes:

• Non-resident parents who are liable to maintain or have parental responsibilities in respect of a child

• Carers who can be parents

• Others with parental responsibilities, e.g. foster carers, relatives and friends who are caring for children and young people under supervision arrangements

• Close relatives, such as siblings or grandparents caring for children who are not looked after or are under home supervision arrangements.



3. Office Bearers


  1. The Chair, Vice-Chair, Secretary and Treasurer of the Council will be elected by the Parent Council members at the Annual Meeting.


  1. The Secretary (Clerk) may be a person appointed to the role without being a parent of a pupil in the school, in which cause an honorarium is paid by the Education Department of Dundee City Council.Where the Secretary is a parent of a pupil in the school, it is permissible for the honorarium to be paid, however, the Secretary may not vote on any matter being discussed by the parent council.


  1. If a vacancy occurs among the office bearers during the school year, the Parent Council are empowered to elect a member from their number to fill the vacancy.



4. Funds


  1. The Craigiebarns Parent Partnership has a bank account with TSB for all Parent Council funds. Withdrawals require the signature of the Treasurer and of one other Parent Council member.


  1. The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting. The Parent Council accounts will be subject to an independent examination as agreed at the previous Annual Meeting.


  1. The Parent Council shall be responsible for ensuring that all monies are used in accordance with the aims of the Parent Council.


  1. Should the Parent Council cease to exist, any remaining funds will be passed to the school to be used for its benefit.



5. Meetings


  1. The Parent Council will meet at least once in every school term and sub-groups may meet as and when required.


  1. The quorum for any meeting of the Parent Council will comprise three members of the Council, two of whom must be parents.


  1. Should a vote be necessary to make a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie.


  2. A secretary receiving the honorarium, teacher representatives and co-opted members do not have a vote.


  1. Any two members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week’s notice of date, time and place of the meeting.


  1. If a Parent Council member acts in a way that is considered by other members to undermine the aims of the Parent Council, their membership of the Parent Council shall be terminated if the majority of members agree. Termination of membership would be confirmed in writing to the member.


  1. Copies of the minutes of all meetings will be available for staff and parents* from the school office, on the school website and Craigiebarns Parents Partnership Facebook page.


  1. Meetings of the Parent Council shall be open to parents* and school staff members, unless the Parent Council is discussing an issue which it considers being confidential.  In such discussions, only members of the Parent Council and the Head teacher, or his or her representative, can attend.


  1. If 20 parents* request a special general meeting to discuss issues falling within the Parent Council’s remit, the Parent Council shall arrange this meeting.  The Parent Council shall give all parents at least 2 weeks notice of the meeting and, at the same time, circulate notice of the matter, or matters, to be discussed at the meeting.



6. Annual Meeting


A notice of the Annual Meeting including date, time and place will be sent to all parents* at least two weeks in advance. The meeting will include:


  1. a report on the work of the Parent Council and its committee


  1. welcome of new members to the Parent Council


  1. discussion of issues that parents* may wish to raise


  1. approval of the accounts and appointment of an independent auditor


  1. election of new office bearers



7. Changes to the Constitution


The Parent Council may change its constitution after obtaining consent from the parents*. Parents will be sent a copy of any proposed amendment(s) and given reasonable time to respond to the proposal(s).



28 February 2015


Adopted at AGM 2 June 2015